Position: Administrative Aide VI (Clerk III)
Department / Unit: Budget Office
Slot: 1
Position Type: Plantilla Item (NMSISTB-ADA6-6-2022)
Job Qualifications:
- Completion of two years in college
- CS (Sub-Professional) First Level Eligibility
- Preferably a Bachelor of Science in Accountancy graduate
- Preferably with trainings on SAP Business One, Green Procurement and 2016 IRR of RA 9184, Procurement Planning, and Data Analysis Using Excel
Job Summary:
- Core (Integrity, Accountability, Scientific and Technological Excellence, Delivering Service Excellence, Environmental Consciousness and Building Partnership), Organizational and Technical
Description of Functions of the Position:
- Processes Budget Utilization Requests and Status/Obligation Request Status
- Updates Statement of Allotment, Obligation and Balances (SAOB) all funds (RAF, IGF, BRF and Trust Receipts)
- Prepares Financial Accountability Report of 3 funds (IGF, BRF and Trust Receipts)
- Updates the ledger of Cost Centers transactions to its books
- Prepares Registry of Budget, Utilization and Disbursement (RBUD) of 3 funds (IGF, BRF and Trust Receipts)
Position: Administrative Aide VI (Clerk III)
Department / Unit: Accounting Office
Slot: 1
Position Type: Plantilla Item (NMSISTB-ADA6-5-2022)
Job Qualifications:
- Completion of two years in college
- CS (Sub-Professional) First Level Eligibility
- Preferably a Bachelor of Information Technology graduate
- Preferably has an NCII in Computer Systems Servicing
- Preferably with a training on Google Sheets, Excel Skills for Business Essentials, and Introduction to Data Analysis using Excel
Job Summary:
Core (Integrity, Accountability, Scientific and Technological Excellence, Delivering Service Excellence, Environmental Consciousness and Building Partnership), Organizational and Technical
Description of Functions of the Position:
- Prepares Disbursement Vouchers with journal entry for daily transactions
- Purchase of all materials, equipment, and contractors billing
- Cash Advances for Travel, Advances for payroll, and other advances to be made by the officers and employees with duly filed fidelity bond
- Mandatory remittances
- Replenishment in between funds
- Taxes and such other transactions valid for payment
- Files accounting documents, records and reports;
- Coordinates and follows up lacking documents from different Cost Centers/Offices
Position: Administrative Aide VI (Clerk III)
Department / Unit: HRMS
Slot: 1
Position Type: Plantilla Item (NMSISTB-ADA6-3-2022)
Job Qualifications:
- Completion of two years in college
- CS (Sub-Professional) First Level Eligibility
- Preferably a Bachelor of Science in Information Technology graduate
- Preferably holds an NCIII in Visual Graphics Design
- Preferably hold an NCII in Computer Systems Servicing
Job Summary:
Core (Integrity, Accountability, Scientific and Technological Excellence, Delivering Service Excellence, Environmental Consciousness and Building Partnership), Organizational and Technical
Description of Functions of the Position:
- Prepares payroll for salary and remittances
- Computes and uploads tardiness, undertime, and absence of faculty and staff
- Receive leave applications, certificate of appearance, permission slips and undertime permit for faculty and staff and fill-in submitted leave applications
- Updates employees leave credits/balances
- Responsible for clerical tasks involving keeping of documents, files, records that may or may not be confidential
- Prepares employee certificates, updates service records, rectifies DTRs as approved and permission slips for input to BAT manager
Position: Administrative Aide VI (Clerk III)
Department / Unit: Chancellor’s Office
Slot: 1
Position Type: Plantilla Item (NMSISTB-ADA6-2-2022)
Job Qualifications:
- Completion of two years in college
- CS (Sub-Professional) First Level Eligibility
Job Summary:
Core (Integrity, Accountability, Scientific and Technological Excellence, Delivering Service Excellence, Environmental Consciousness and Building Partnership), Organizational and Technical
Description of Functions of the Position:
- Performs repetitive and routine clerical tasks
- Sorts, indexes and files correspondence, records and other documents
- Checks and verifies communication on forms, emails and other records
- Record incoming and outgoing documents
- Files letters and routine endorsements
- Assists walk-in visitors regarding their queries and concerns
- Answers queries from phone-in clients concerning services offered and other information about the university
- Refers clients to the office/official/faculty/staff concerned